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Offer Letter Template

Offer Letters are issued by the Organizations to the candidates who have been found to be suitable for the job position. Offer letter may include date of joining, Gross salary and the job position. It may also includes the documents required by the organization on his joining date.These below mentioned Offer Letter Template can be a starting base on which you can easily build upon.

Date: {Current Date}

Ref no: {Any Ref No}

Dear {Candidate Name},

Sub: Offer Letter

With reference to the discussions held on {06/11/2018} at {our Delhi Office}, we are pleased to offer you an appointment in {XYX pvt Ltd}(hereinafter referred to as “Company” as the context may require), as {Sr. Software Engineer } at our {Delhi} office.

Your “Monthly” Salary inclusive of all benefits will be {25000} {Rupees}  per {month}. You will abide by the Official Working hours and all rules and regulations applicable to your work at {Delhi Office}.

You are required to report the office of {XYX Pvt Ltd} at {Delhi Office} on {11/07/2018} at {9:30am}. Please, You are required to report to {Reporting Manager} to complete the formalities. You are requested to submit the documents as per Annexure A.

We welcome you to {XYX Pvt Ltd} and look forward to a long and mutually beneficial association.

For {XYX Pvt Ltd}

Mr Rick
{Name of HR Manager/Concerned officer}
Manager – Human Resources





At the time of joining, you are requested to bring the following documents in Original, along with two copies of each.

1. Certificates supporting your educational qualifications along with mark sheets

a) Xth Certificate and mark sheets
b) XIIth certificate and mark sheets
c) Degree Certificate and mark sheets
d) Master’s Certificate and mark sheets
e) Diploma / PG Diploma Certificate and mark sheets
f) Any other certificates with supporting documents if any.

2. Your latest Salary Slip / Salary Certificate ( latest as well as last two months pay slip.)

3. Your relieving letter from your current organization as well as all previous employers.

4. Service Certificate / proof of Employment from the present and all previous employers.

5. Your PF Number, incase you want to transfer your PF amount from your previous employer.

6. Copy of Valid passport ( inclusive of all blank pages).

7. You must carry and provide your PAN Card and Aadhar Card copy. It is mandatory to provide the PAN number for processing of your payroll. No payments on account of salaries can be made without a PAN Number.

8. Date of Birth Proof.

9. Three copies of your recent Passport size color photographs.

You have been made an offer based on the information provided by you in your application form and CV. In case of any discrepancy / information found untrue, then the Company has the right to withdraw the offer / terminate the services during your employment without notice.

Please bring all the certificates supporting your educational qualifications along with mark sheets in original for verification only.

        To be signed by the Candidate

I agree with the above clauses.

Candidate Signature:

Candidate Name:

Date: {}

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